Policies & Documents

Payment Policy:

Customer service is important to us. We want your online payment experience to be fast, friendly and most importantly secure. Our online payment site is operated by Surfing WA. 

 Privacy Policy: 

Surfing WA is dedicated to keeping your details private. Any information, we collect in relation to you, is kept strictly secured. We use this information to identify your entries, orders, and to provide you with further information about surfing, Surfing WA and its affiliates. Surfing WA may use cookies to allow you to login to your account, maintain a shopping cart and to purchase items in your shopping cart. Cookies sent to your computer from Australia only last while you’re browsing our website. We do not store persistent cookies on your computer. Cookies also allow us to give you a more personalized shopping experience by displaying products that interest you throughout our product pages, thus providing you with a more friendly, interesting and enjoyable shopping experience.

Security Policy:

When purchasing from Surfing WA your financial details are passed through our secure server using the latest 128-bit SSL (secure sockets layer) encryption technology and it is again encrypted using encryption algorithm which is at least 64-bit. 128-bit SSL encryption is approximated to take at least one trillion, trillion years to break. If you have any questions regarding our privacy policy, please contact customer support on [email protected]

Pricing Policy:

Surfing WA pricing of entry fees, memberships and course registrations is carefully monitored by our staff to provide our members and participants with the cheapest possible participation cost. All of our prices are in Australian dollars (AUD) and include GST (Goods and services tax) as of 1st July 2000.

Refund Policy:

As a general rule, entry fees into competitions and courses are not refundable. In some extenuating circumstances (such as injury) Surfing WA will endeavour to fill the vacated competition/course position and provide a credit for future entries. If payment is taken for a competition/course that is already full Surfing WA will provide a full refund.

Delivery Policy:

Surfing WA will provide delivery of Membership items upon request, Membership packs will be available for collection at our State events or from the office. All other goods and services will be delivered on the day of the event or course as stipulated by the association.

General Disclaimer:

Although as mentioned we will take all care and make all effort to keep your information private however, we will not be held legally responsible for any breach as the information may be divulged to other parties which has been obtained by methods which are beyond our reasonable control.  No export restrictions are applicable to Surfing WA’s online payment site as no goods are supplied or delivered. If you have any further questions about privacy, security or pricing, please contact us by sending an email to [email protected]

Events Disclaimer:

This is an important document affecting your rights you should read it very carefully and agree on it only after you are satisfied that you understand and accept all terms and conditions.

I hereby apply for entry to the event(s) as listed in the application process on the Surfing Western Australia online website. In so applying and in consideration of my application for entry to the Event being accepted I acknowledge and agree that: 

  1. Surfing Western Australia will wherever possible try to avoid taking payments for events that are already full, however please be aware that making payment for an event or course does not guarantee that you are in. Especially for popular junior events please do not make travel arrangements until confirming placement with Surfing Western Australia

     

  2. “Event Organiser” for the purposes of this application and declaration means and includes Surfing Western Australia, ASP Australasia & Surfing Australia Inc, and includes where the context so permits, its members, and their respective directors, officers, officials, members, servants or agents; “Claim” means and includes any action, suit, proceeding, claim, demand, damage, penalty, cost or expense however arising including but not only limited to negligence but does not include a claim against the Event Organiser under any right expressly conferred under the Event Rules.

     

  3. If my application is accepted, I will be permitted to participate in the Event subject to my complying with the rules and regulations for the Event (“Event Rules”), this declaration, and any reasonable direction issued by the Event Organiser or their representatives. I have read, understood and agree to the Event Rules.

     

  4. This document cannot be amended. If I do amend it my application will be null and void and cannot be accepted.

     

  5. Insurance is in place that provides limited cover to me whilst I am participating in the Event. I understand that this insurance may not cover me for all injury, loss or damage sustained by me and I can, in my own interests, seek and obtain personal insurances over and above the cover provided.

     

  6. This declaration comprises a contract between the Event Organiser and me. It is necessary and reasonable for promoting and conducting the Event.

     

  7. I agree that the provisions of Section 74 of the Trade Practices Act 1974 (C’th) and any similar state legislative provisions (which provide for an implied warranty that services be rendered with due care and skill and that any material supplied in connection with those services will be reasonably fit for purpose) are excluded and do not apply to this contract in so far as they relate to liability for death or personal injury from the Activity.

     

  8. I agree to release and hold harmless the Business, its servants, employees and agents from and against any liability arising out of any injury, loss, damage or death caused to the minor or his/her property or any other person arising from or in connection with the Minor’s participation in the Activity whether such injury, loss, damage or death was caused directly or indirectly by negligence, breach of contract or any way whatsoever other than where the injury, loss, damage or death was caused solely by the negligence of the Business, its servants, employees or agents.

     

  9. I agree to indemnify and hold harmless the Business, its servants, employees and agents from all claims, damages, losses, injuries and expenses arising out of or resulting from the Minor’s participation in the Activity. This indemnification extends to all claims made by the Minor and/or any other person against the Business, its servants, employees and agents in respect of any injury, loss, damage or death arising out of or in connection with the Minor’s participation in the Activity, other than where the injury, loss, damage or death was caused solely by the negligence of the Business, its servants, employees or agents.

     

  10. Warning: Participation in the Event can be inherently dangerous. I acknowledge that I am exposed to certain risks during the Event including but not limited to physical hazards, unpredictable and dangerous surf and weather conditions, equipment contact and use and actions by other competitors. I acknowledge that accidents can and often do happen which may result in me being injured or even killed, or my property being damaged. I have voluntarily read and understood this warning and accept and assume the inherent risks in the Event.

     

  11. Exclusion of Liability: I acknowledge that where I am a consumer of recreational services, as defined by any relevant law, certain terms and rights usually implied into a contract for the supply of goods or services may be excluded. I acknowledge that these implied terms and rights and any liability of the Event Organiser flowing from them, are expressly excluded to the extent possible by law, by this declaration. To the extent of any liability arising, the liability of the Event Organiser will, at the discretion of the relevant organisation, be limited to the resupply of the services or payment of the cost of having the services supplied again.

     

  12. Release and Indemnity: In consideration of the Event Organiser accepting my application for entry to the Event I: (a) release and will release the Event Organiser from all Claims that I may have or may have had but for this release arising from or in connection with my participation in the Event; and (b) indemnify and will keep indemnified the Event Organiser to the extent permitted by law in respect of any Claim by any person arising as a result of or in connection with my participation in the Event.

     

  13. Fitness to Participate: I declare that I am medically and physically fit and able to participate in the Event. I will immediately notify the Event Organiser in writing of any change to my medical condition, fitness or ability to participate. I understand and accept that the Event Organisers will continue to rely upon this declaration as evidence of my fitness and ability to participate.

     

  14. Rescue, First Aid & Medical Treatment: I consent to receiving any rescue assistance, first aid or medical treatment that the Event Organiser or authorised representatives consider necessary or desirable during the Event. I will accept the assistance, first aid or medical treatment from the Event Organiser or authorised representatives. I agree to reimburse the Event Organiser for any costs or expenses incurred in providing me with medical treatment.

     

  15. Right to use image: I acknowledge and consent to photographs and electronic images being taken of me during my participation in the Event. I acknowledge that such photographs and images are owned by Surfing Western Australia and that it may use the photographs for promotional or other purposes without my further consent being obtained. Further, I consent to the Event Organisers using my name, image, likeness and also my performance in the Event, at any time by any form of media, to promote the Event.

     

  16. Prevailing conditions: I acknowledge and agree that: (a) the Event can and will be affected by the weather conditions; and (b) the Event Organiser cannot control the weather and that the weather conditions may change without warning; (c) there is an element of the “luck of the prevailing conditions” in undertaking the Event; and (d) If the Event is cancelled due to weather or other ‘Act of God’ conditions or other factors beyond the control of the Event Organiser, my entry fee shall be non-refundable.

     

  17. I have provided the information required. I warrant that all information provided is true and correct. I have read, understood, acknowledge and agree to the above declaration including the warning, exclusion of liability, release and indemnity. I acknowledge that if my application to enter the Event is successful, I will be entitled to participate in the Event.

Codes of Conduct:

SWA supports the principle that every person: spectator, player, club member, official, participant, administrator, coach, parent or member of the community involved with the sport, should work to ensure:

  • inclusion of every person regardless of their age, gender or sexual orientation;
  • inclusion of every person regardless of their race, culture or religion;
  • opportunities for people of all abilities to participate in the sport and develop to their full potential;
  • respect is shown towards others, the club and the broader community;
  • a safe and inclusive environment for all;
  • elimination of violent and abusive behaviour;
  • protection from sexual harassment or intimidation.

People that fail to meet these standards may be subject to action by SWA. The following Codes of Conduct also give further specific direction on the standards expected from certain classes of people involved in our activities, including administrators, competitors, officials and parents/spectators.

General code of conduct:

Surfing Western Australia expects all members, service providers, employees including volunteers will abide by the following Codes of Conduct. With regard to abuse, discrimination and harassment such members will:

  • Not knowingly discriminate against, abuse, harass, ridicule or embarrass anyone covered by this Code of Conduct.
  • Be fair, considerate and honest in all dealings with others.
  • Treat all persons with respect, dignity and proper regard for their rights and obligations.
  • Respect the privacy of other persons.
  • Act at all times in a fair and sporting manner and in such a way as to ensure good relations within and between participants and other organisations.
  • Not engage in excessive sledging during competition.
  • Refrain from any form of victimisation towards others.
  • Ensure that all under-age team members be accompanied and/or observed during sporting and associated activities.
  • Conduct themselves in a proper manner to the complete satisfaction of Surfing Western Australia and its delegates, so as not to bring themselves, Surfing Western Australia or the team into public disrepute or censure.
  • Not disclose to any unauthorised person or organisation information that is of a confidential or privileged nature concerning the team or an individual connected with Surfing Western Australia.
  • Not promote, or pass on, exchange or publish information whereby that information may be of a confidential, offensive, scandalous, unsubstantiated or derisive type.
  • Understand the possible consequences of breaching the Surfing Western Australia Codes of Conduct.
  • Immediately report any breaches of the Surfing Western Australia Codes of Conduct to the appropriate authority.
  • In addition to the General Code of Conduct, Surfing Western Australia Members are also required to comply with the following specific Codes as appropriate.

Administrators code of conduct:

Surfing Western Australia administrators (volunteer and professional) will ensure that:

  • Surfing Western Australia aims to provide and promote an environment free from abuse, discrimination and harassment in relation to its employment functions, its membership eligibility, its provision of goods and services if appropriate.
  • Surfing Western Australia develops, distributes and implements this By-law, and promotes the use of the disciplinary procedure contained within.
  • Surfing Western Australia is responsible for taking all reasonable steps to prevent abuse, discrimination and harassment ensuring its position is widely known through all levels of the organisation’s activities.
  • Appropriate procedures are identified to handle abuse, discrimination, harassment and other complaints.
  • Complaints shall be treated in an impartial, sensitive, fair, timely and confidential manner.
  • All people are given equal opportunity to participate.
  • Rules, equipment and length of competition are modified to suit age, ability and maturity level of competitors.
  • It is made clear that abuse of any form is unacceptable and will result in disciplinary action.
  • They set an example of appropriate, positive and supportive behaviour towards all Surfing Western Australia Members.

Competitors code of conduct:

Surfing Western Australia competitors will:

  • At all times act in a sporting manner, having regard to principles of fairness and common courtesy.
  • Understand what is meant by the terms abuse, discrimination, harassment and other terms set out in the Appendix 1, and express this understanding in their behaviour towards all people to whom these Codes of Conduct apply.
  • Control their temper. Verbal abuse of officials and sledging other competitors, deliberately distracting or provoking an opponent are not acceptable or permitted behaviours in any sport.
  • Respect the rights dignity and worth of all participants regardless of their ability, gender or cultural background.
  • Refrain from making bullying, derogatory or demeaning remarks about other people;
  • Treat all other competitors in their sport, as they like to be treated;
  • Participate for their own enjoyment and benefit, not to please others;
  • Not discriminate against, abuse or harass anyone else;
  • Never argue with an official;
  • Abide by the rules of competition as determined by Surfing Western Australia;
  • Respond to members concerns or allegations of breaches of this By-law;
  • Report suspect breaches of this By-law.

Parents code of conduct:

Parents must:

  • Remember that children participate in sport for their own enjoyment, not yours.
  • Encourage children to participate, do not force them.
  • Focus on the child’s efforts and performance rather than winning or losing.
  • Encourage children always to compete according to the rules and to settle disagreements without resorting to hostility or violence.
  • Support all efforts to remove verbal and physical abuse from sporting activities.
  • Respect officials’ decisions and teach children to do likewise.
  • Show appreciation of volunteers, officials and administrators. Without them your child could not participate.
  • Respect the rights, dignity and worth of every person regardless of their gender, ability, cultural background or religion.
  • Remember that children learn best by example.

Officials code of conduct:

Officials will:

  • Modify rules and regulations to match the skill levels and needs of participants;
  • Compliment and encourage all participants.
  • Be consistent, objective and courteous when making decisions.
  • Condemn unsporting behaviour and promote respect for all opponents.
  • Encourage and promote rule changes, which will make participation more enjoyable.
  • Place the safety and welfare of participants above all else.

Spectators code of conduct:

Spectators will:

  • Remember that people participate in sport for their enjoyment and benefit, not yours.
  • Respect the decisions of officials and teach young people to do the same.
  • Condemn the use of violence in any form, whether it’s by spectators’ officials, or competitors.
  • Encourage participants to follow the rules and the official’s decisions.
  • Not use foul language, sledge or harass competitors, officials.

Policy Documents

2017-2020 SWA STRATEGIC PLAN SUMMARY

2020 ATC SPORTS PERSONAL ACCIDENT IINSURANCE – PDS

2020 ATC SPORTS PERSONAL ACCIDENT INSURANCE

ANTI MATCH-FIXING POLICY

BOARD NOMINATION INFORMATION 2020

CONCUSSION POLICY

CONSTITUTION- UPDATED DEC 2018

SOCIAL MEDIA POLICY

NOMINATIONS RECEIVED FOR THE SURFING WA BOARD

SURFING WA 2021 MEMBERSHIP GIVEAWAY RULES

Annual Reports

Surfing WA Annual Report 2019

Surfing WA Annual Report 2020